Administrative Support Associate I

Job Title
Administrative Support Associate I


Requisition Number
RE48290


Working Title

Department Name
8T110:College of Social Work


Work Location
Lexington, KY


Grade Level
41


Salary Range
$15.83-25.30/hour


Type of Position
Staff


Position Time Status
Full-Time


Required Education


AA




Click here for more information about equivalencies:
https://hr.uky.edu/employment/working-uk/equivalencies


Required Related Experience


3 yrs




Required License/Registration/Certification

None.



Physical Requirements

Prolonged and repetitive motion typical of desk work (sitting/typing/bending/twisting/screen exposure).
Lifting/pushing/pulling objects up to 25lbs.



Shift

Monday-Friday (8:00 am – 5:00 pm).
Some evenings and weekends on an as needed basis.



Job Summary

The College of Social Work (CoSW) is seeking an Administrative Support Associate I to work in the Business Office. This role will be responsible for:

Concur support

• This role will be responsible for assisting on all aspects of travel arrangements and the subsequent reimbursement process for faculty, staff, and visiting professionals for the CoSW. This position will complete purchase requests, travel arrangements, and complete all Concur travel reports for administrators at the college, including the Dean, Associate and Assistant Deans, and Program Directors. Coordination of group travel arrangements as needed; including communication on how to submit a purchase request for each event and instructions for CoSW employees on how to make travel arrangements.

Business Office Administrative Support

• Prepare and record meeting minutes for the business office, create timelines and tracking for business office deadlines. Under the direction of Business Office leadership, responsible for processing various forms; including procard applications, disbursements, independent contractor payments, and cost/fund center requests. Management of internal college account records, monitoring business office email inbox for action items and organizing SharePoint files. This position will also be responsible for uploading reports to Smartsheet for account reconciliations.

Incentives Coordination and Accounts Payable

• Processing of incentive payments and mailings as needed. Set-up of file-sharing systems for each project, tracking spending and balances on declining cards, and communicating payment schedules all while adhering to UK Business Procedures.

There is currently more than one position open for the Administrative Support Associate I. To be considered for each position, you must apply for each position. One application will not be considered for all positions.



Skills / Knowledge / Abilities

Does this position have supervisory responsibilities?
No


Preferred Education/Experience

Bachelor’s Degree preferred.



Deadline to Apply
12/03/2024


Our University Community

We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.


As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.


Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.