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Job Title Trauma Registrar/UKHC Requisition Number RE48234 Working Title Trauma Registrar Department Name H7000:Trauma and Acute Care Surgery Services Work Location Lexington, KY Grade Level 09 Salary Range $43,680-71,323/year Type of Position Staff Position Time Status Full-Time Required Education BS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 3 yrs Required License/Registration/Certification None Physical Requirements This position may include sitting at a computer work station for extended periods of time utilizing repetitive motions, may require standing for extended periods of time, and may require the ability to lift up to 25 pounds. Shift Primarily Monday through Friday, 8:00 a.m. – 5:00 p.m. Job Summary The Trauma Registrar/UKHC is a member of the Trauma and Acute Care Surgical Services Department. Primary responsibilities for this position include obtaining, abstracting, correcting, and entering appropriate patient data both concurrently and retrospectively on trauma patients. This position is an essential member of the trauma team responsible for maintaining the data needed to ensure a comprehensive multidisciplinary program for the care of the trauma patient. Skills / Knowledge / Abilities The ideal candidate will have in-depth computer skills including Microsoft office experience and knowledge; a strong understanding of coding and registrar processes; and a thorough understanding of data analysis. Educational coursework to be completed within one year of hire in order to obtain certifications (i.e., Trauma Registrar Certification).&nbsp; Does this position have supervisory responsibilities? No Preferred Education/Experience Bachelor’s degree or equivalent required; Three to five years coding and/or registry experience preferred. Knowledge of medical terminology and electronic medical records preferred. Current Trauma Registrar Certification, Abbreviated Injury Scale Certification preferred.&nbsp; Deadline to Apply 12/05/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Trauma Registrar/UKHC

Job Title Patient Clerical Assistant/UKHC Requisition Number RE48218 Working Title PCA - 11.100 Surgical Oncology Department Name H7700: Cancer Services-Inpatient Pav A Work Location Lexington, KY Grade Level 05 Salary Range $15.00-22.60/hour Type of Position Staff Position Time Status Full-Time Required Education HS Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 1 yr Required License/Registration/Certification None Physical Requirements This position requires regularly sitting at a computer workstation for extended periods of time and performing tasks with repetitive motions (such as typing); intermittently standing or walking with objects weighing up to 10 pounds; and occasionally standing or walking with objects weighing up to 25 pounds, and lifting, pushing, and/or pulling objects weighing up to or over 50 pounds. Also involves some exposure to risk of injury from moving, lifting, or positioning patients, equipment, or materials, and exposure to loud noises, temperature extremes, hazardous chemicals and fumes including waste, cuts/punctures, blood-borne or airborne pathogens, and combative/violent people. Shift Must be able to work three 12.5-hour shifts per week (7:00 p.m. – 7:30 a.m.) Will also be required to work some weekends and holidays. Job Summary The Patient Clerical Assistant’s primary responsibility is to support patient care delivery by processing physician orders, maintaining patient records, managing patient information, and providing customer service. This involves working independently, acting as a communications liaison for patients, visitors, and all service departments involved in the care of the patient, as well as processing all requests/orders for patient care by fax/phone/computer/intercom and imprinters. Also includes filing, chart assembly and maintenance, maintaining patient records, and extensive verbal communication. Skills / Knowledge / Abilities Basic administrative skills such as receptionist abilities (including phone, keyboarding, filing, and fax machine skills); knowledge of medical terminology; and interpersonal skills. Does this position have supervisory responsibilities? No Preferred Education/Experience High school diploma and at least one year of clerical experience within a medical setting preferred. Deadline to Apply 12/01/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Patient Clerical Assistant/UKHC

Insperity provides the most comprehensive suite of scalable HR solutions available in the marketplace with an optimal blend of premium HR service and technology. With more than 90 locations throughout the U.S., Insperity is currently making a difference for thousands of businesses and communities nationwide.Behind our success is the unshakeable belief in the value of our people. We value diversity, inclusivity and a sense of belonging. We celebrate work and life events, and we partner with our clients and communities to make great things happen.We have received recognition numerous times as a top place to work, most recently ranking on Glassdoor’s “Best Places to Work in the U.S. 2024” list, and U.S. News &amp; World Report’s “Best Companies to Work for 2024” list. In addition, we have been recognized for having one of the country’s Top 50 Midsize Early Talent Programs by RippleMatch’s 2024 Campus Forward Awards. There is no better time to be a part of Insperity, and our best work is yet to come. Learn more at Insperity.com.Why Insperity?Flexibility: Over 80% of Insperity’s jobs have flexibility. We want your time to have balance, whether it’s spent with coworkers, clients, family or your community.Career Growth: Insperity provides many ways to grow with the company. We offer continuous learning programs, mentorship opportunities and ongoing training.Well-Being: Our total rewards package includes generous paid time off, top-tier medical, dental and vision benefits, health &amp; wellness support, paid volunteer hours and much more. We take care of our people so that you can do your best work.This position is responsible for providing training, support, and expertise in the sales administration process by assisting sales leaders and sales team in the assigned District Office.Supporting the Sales ProcessTrains and support District Office personnel on sales processes, procedures, and technology to drive efficiency in the sales process.Helps maintain a high level of efficiency in the sales process by creating, validating, and submitting sales documents with a strict attention to detail and accuracy.Utilizes all relevant systems such as SalesForce, DocuSign, Premier Pathway and AIMS to audit all completed, signed closing sales packages prior to submittal to ensure New Client Sales can complete an accurate booking.Confirms validity and consistency of prospect data and assists with data quality by collecting missing data and ensuring that all prospect data is accurate and up to date.Ensures marketing collateral distribution for District Office personnel ensuring is accessible, relevant, and updated.Facilitates marketing campaigns by distributing relevant materials, supporting corporate marketing programs through continues education and collaboration.Assist District Manager ProficiencyManages the office sales forecasting process by updating the opportunity forecast status to ensure reporting accuracy for the Forecast and Pending reports. Creates and updates activity and pipeline reports.Supports sales leadership with local incentives, campaigns and contests developing tracking and reporting tools.Maintains sales leader(s) calendar, coordinates travel, completes vehicle mileage reporting and creates expense reports that adhere to Insperity’s expense guidelines.Assists with on-boarding and off-boarding of District Office personnel.Organizes both on-site and off-site meetings including technology setup, audio, and visual requirements. Collaborates with sales leadership on agendas and presentations.Office Management &amp; Company CultureIdentifies and resolves technology-related issues independently or, if necessary, working with Sales Technology or the Help Desk.Manages District Office information and files according to corporate information governance and retention policies.Receives all incoming calls and visitors for the District Office, including sales and service teams, maintaining a welcoming and professional office environment.Manages the shipping and receiving function in the District Office. Facilitates and supports meeting arrangements including, but not limited to, conference room reservation, hospitality, and meeting room preparations.Serves as a liaison between the District Office and Corporate security, supplying pictures for security badges, testing new technologies or procedures, and requesting additional support, as needed.Corporate CitizenshipServes as the Volunteer Council Member for the District Office to positively impact Insperity employees, clients, and communities, and support Insperity’s mission to help businesses succeed so communities prosper. Responsibilities include but are not limited to creating, leading, sharing, and reporting local volunteer and philanthropy initiatives, overseeing local corporate donations, attending training, and promoting Corporate Citizenship initiatives as requested.Other ResponsibilitiesAssists in the accomplishment of Insperity Company goals.Helps other employees to accomplish Insperity Company goals.Performs other duties as may be assigned by department supervisor.Participates in the Disaster Recovery plan as required.EDUCATION / EXPERIENCE REQUIREMENTSHigh School Diploma or equivalent is required.Three years of related work experience in office administration and customer support is required. Experience in sales office administration is preferred.KNOWLEDGE / SKILLSDemonstrates active listening, emotional intelligence, empathy, interpersonal skills, and networking skills to maintain open lines of communication for internal and external groups such as employees, prospects, clients, vendors and corporate partners.Ability to follow written and oral instructions and analyze situations accurately to take effective action.Effective and tactful verbal and written communication skills in dealing with a wide variety of people.Working knowledge in Word, Excel and PowerPoint required; previous experience with Windows required; report writing experience a plus; some training or facilitator experience preferred; proficiency in operating personal computers, printers, and copiers required.Appropriate application of Insperity’s policies and procedures including expense guidelines, sales policies, information governance, brand guidelines, onboarding and offboarding of District Office personnel, corporate citizenship programs and guidelines.Proficiency in Insperity’s sales and corporate technology systems such as Salesforce, DocuSign, Premier Pathway, AIMS, learning management system (LMS), Inside Insperity, Sales Coach, MS Teams and Zoom.Appropriate application of modern office methods, procedures, and equipment, including business letter writing, general principles, practices, and procedures of a sales office; performing confidential and responsible administrative duties with speed and accuracy; knowledge of clerical methods, techniques, and filing systems (including computer data management) used in compiling and maintaining records and preparing reports.Ability to work independently in the absence of direct supervision and under narrow time constraints to solve complex problems.Ability to handle sensitive situations, materials and communications with sound judgment and discretion.TRAVEL REQUIREMENTSTravels: up to 5% of timeAt Insperity, we celebrate the diversity of our employees and our leadership. Insperity is an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

Insperity

Administrative Sales Assistant

You Lead the Way. We’ve Got Your Back.With the right backing, people and businesses have the power to progress in incredible ways. When you join Team Amex, you become part of a global and diverse community of colleagues with an unwavering commitment to back our customers, communities and each other. Here, you’ll learn and grow as we help you create a career journey that’s unique and meaningful to you with benefits, programs, and flexibility that support you personally and professionally.At American Express, you’ll be recognized for your contributions, leadership, and impact—every colleague has the opportunity to share in the company’s success. Together, we’ll win as a team, striving to uphold our company values and powerful backing promise to provide the world’s best customer experience every day. And we’ll do it with the utmost integrity, and in an environment where everyone is seen, heard and feels like they belong.Join Team Amex and let's lead the way together.As a part of the Colleague Experience Group we strive to provide a great colleague experience every day. We obsess over understanding the colleague experience at a deeper level to co-create simple and great ways of working that enable everyone to be and deliver their best. We make a difference in the lives of our people, providing a culture of learning and collaboration, and helping them with what they need to succeed and thrive. We have their backs as they grow their skills, conquer new challenges, or even take time to spend with their family or community. And when they’re ready to take on a new career path, we’re right there with them, giving them the guidance and momentum into the best future they envision.The Program Coordinator in the Chief Colleague Experience Officer’s Executive Office is responsible for a broad range of administrative and operational support functions.&nbsp; This role will report into the Vice President Assistant (VPA) and provide secondary administrative support to the CCEO.&nbsp; This is an exciting opportunity to work closely with Executive Office team members and partners to develop and optimize programs and processes across the organization.Key Responsibilities<ul><li>Coordinate the scheduling, planning, and logistics for onsite and offsite meetings</li><li>Compile, analyze, and track information across the organization using PowerPoint and Excel</li><li>Primary calendar, expense, and domestic/international travel management for VPA and secondary calendar, expense, and domestic/international travel management for President</li><li>Manage relationship and act as primary point of contact for real estate in the New York office and provide global real estate support as needed</li><li>Administrative duties to include processing invoices, ordering supplies, assisting with payroll, managing distribution lists, etc.</li><li>Manage organizational chart and headcount tracking processes</li><li>Actively support team building, recognition, and colleague engagement initiatives.</li><li>Support data and reporting requests to support CCEO’s office</li><li>Special projects as assigned</li></ul>Qualifications<ul><li><ul><li>Bachelor’s degree and 5+ years office administration experience</li><li>Proven ability to manage multiple, competing priorities in a fast-paced, dynamic environment</li><li>Strong sense of integrity an ability to handle sensitive information and maintain confidentiality</li><li>High proficiency in Microsoft PowerPoint, Excel, Word, and Outlook and willingness to learn new technology</li><li>Ability to learn internal systems and processes quickly</li><li>Motivated, proactive team player with strong initiative and excellent verbal and written communication skills</li><li>Strong attention to detail with exceptional organizational and process orientation skills</li><li>Exceptional professional maturity and the ability to interact with colleagues at all levels of a diverse, global organization</li></ul></li></ul>Salary Range: $38.45 to $57.70 hourly + bonus + benefitsThe above represents the expected hourly pay range for this job requisition. Ultimately, in determining your pay, we’ll consider your location, experience, and other job-related factors.We back our colleagues and their loved ones with benefits and programs that support their holistic well-being. That means we prioritize their physical, financial, and mental health through each stage of life. Benefits include:<ul><li>Competitive base salaries&nbsp;</li><li>Bonus incentives&nbsp;</li><li>6% Company Match on retirement savings plan&nbsp;</li><li>Free financial coaching and financial well-being support&nbsp;</li><li>Comprehensive medical, dental, vision, life insurance, and disability benefits&nbsp;</li><li>Flexible working model with hybrid, onsite or virtual arrangements depending on role and business need&nbsp;</li><li>20+ weeks paid parental leave for all parents, regardless of gender, offered for pregnancy, adoption or surrogacy&nbsp;</li><li>Free access to global on-site wellness centers staffed with nurses and doctors (depending on location)&nbsp;</li><li>Free and confidential counseling support through our Healthy Minds program&nbsp;</li><li>Career development and training opportunities</li></ul>For a full list of Team Amex benefits, visit our Colleague Benefits Site.American Express is an equal opportunity employer and makes employment decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, disability status, age, or any other status protected by law.We back our colleagues with the support they need to thrive, professionally and personally. That's why we have Amex Flex, our enterprise working model that provides greater flexibility to colleagues while ensuring we preserve the important aspects of our unique in-person culture. Depending on role and business needs, colleagues will either work onsite, in a hybrid model (combination of in-office and virtual days) or fully virtually.US Job Seekers/Employees - Click here to view the “Know Your Rights” poster and the&nbsp;Pay Transparency Policy Statement.If the links do not work, please copy and paste the following URLs in a new browser window:&nbsp;<a href="https://www.dol.gov/agencies/ofccp/posters&nbsp;to" target="_blank">https://www.dol.gov/agencies/ofccp/posters&nbsp;to</a> access the three posters.

American Express

Senior Executive Assistant

Description Idaho National Laboratory is hiring a CONTRACT ADMINISTRATOR to work in our Business Management department. Our team works an on-site 9x80 work schedule located out of Idaho Falls EROB facility with every other Friday off. You will perform procurement actions including program planning (NCJ and SOW development), requirement development, vendor registration, contract administration activities, and closeout assistance. You will maintain detailed documentation to support contracting activities. You will report to the Associate Director of Acquisitions and Contract Management. Responsibilities Include: <ul><li>You will maintain detailed documentation to support contracting activities.</li><li>Collaborate with others and work within acquisition and teams to address challenges, institute improvements and achieve the goals /objectives of the laboratory.</li><li>Use computer systems to access, create, edit, print, manipulate analytical data, files, or other information.</li><li>This requires the use of established concepts and techniques (including the evaluation of scope, risk, customer goals) to help with contract administration.</li><li>Represent the Acquisition Management organization to program management on technical projects and in other customer service roles.</li><li>Provide direction and assistance to requestor and Contract Specialist in development of requisitions and other procurement-related issues, particularly in appropriate use of automated systems.</li><li>Activate and fulfill orders using effective methods, Blanket Ordering Agreements (including Business-to Business agreements), Purchase-Card, or computer material ordering system. May procure nuclear grade procurements/services supporting safety functions.</li><li>Provide status for material orders and services to support accurate scheduling and delivery of internal and external work.</li><li>Collaborate with vendors, buyers, planners, technician/crafts, and customers using methods to facilitate order delivery of materials and services. Input vendor and purchase order data into a computer system. Prepare Bills of Materials.</li><li>Interpret technical content of specifications, review and may develop statements of work (SOW), research vendor data, apply quality control requirements, identify potential sources of materials, and integrate all requirements into specification-based requisitioning documents.</li><li>Provide excellent customer service to vendors and the procurement specialists to help ensure vendors are being added to the systems to facilitate mission promoting acquisitions.</li><li>May contact vendors for pricing information, to expedite the delivery of purchased items, or to place orders for standard, off-the-shelf merchandise according to pre-negotiated contract prices.</li></ul>Qualifications Minimum Requirements:&nbsp; Level 2-High School Diploma and 2 years of experience in contracts, legal, or document/report writing environments. Level 3-High School Diploma and 4 years of experience in contracts, legal, or document/report writing environments. Job Information:&nbsp; <ul><li>The pay range for this position is: Level 2-Salary grade 320 ($19.41- $31.05 ) / Level 3-Salary Grade 330 ($21.90- $36.13). At Idaho National Laboratory compensation decisions are determined using factors such as education, relevant experience, and other credentials.</li><li>You are required to show a demonstrated commitment to valuing diversity and contributing to an inclusive working environment.</li><li>Multi-Level: This is a multi-level posting and you will be placed at the appropriate level dependent on depth and breadth of proven experience.</li></ul> Benefits and Relocation <ul><li>Medical, Dental, Vision, and Flexible Spending Accounts</li><li>401(k) with a 4.2% employer contribution and up to 4.8% match</li><li>Paid time off (personal leave)</li><li>Employee Education Program (tuition assistance)</li><li>Benefit eligibility subject multiple factors, including employment status and position classification.</li></ul> INL is a science-based, applied engineering national laboratory dedicated to supporting the U.S. Department of Energy’s mission in nuclear energy research, science, and national defense. With more than 5,000 scientists, researchers, and support staff, the laboratory works with national and international governments, universities and industry partners to discover new science and development technologies that underpin the nation’s nuclear and renewable energy, national security, and environmental missions. INL Mission Our mission is to discover, demonstrate and secure innovative nuclear energy solutions, other clean energy options and critical infrastructure. INL Vision Our vision is to change the world’s energy future and secure our nation’s critical infrastructure. Selective Service Requirements To be eligible for employment at INL males born after December 31, 1959 must have registered with the Selective Service System (SSS). For more information see <a href="http://www.sss.gov" target="_blank">www.sss.gov</a>. Equal Employment Opportunity Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information. Women and People of Color are strongly encouraged to apply.&nbsp; Reasonable Accommodation We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation. Other Information When applying to positions please provide a resume and answer all questions on the following screens. Applicants, who fail to provide a resume or answer the questions, may be deemed ineligible for consideration. INL does not accept resumes from third party vendors unsolicited.

Idaho National Laboratory

CONTRACT ADMINISTRATOR

Position Summary: The Certification Administrator will perform certification activities for shipped and inventoried materials for both the Precision Sheet and Fabrication business units.&nbsp; This position will also support Production and Testing record management and function partially as an administrator to the Laboratory Information Management System (LIMS) Duties and Responsibilities:<ul><li>Prepare 3rd party material testing</li><li>Material test report generation</li><li>Review and sign-off on Material Test Reports&nbsp;</li><li>Test sample retention management</li><li>Ability to read and interpret specifications and their requirements</li><li>Reissue Requests for all customers (internal and external)</li><li>Lab Supply order, check in, retention</li><li>Material testing record retention</li><li>Configure and troubleshoot LIMS as needed</li><li>Address and manage paperwork errors</li><li>Order entry and other LIMS related tasks</li><li>Manage/Design laboratory trending data</li><li>Assist Lab Management as needed</li><li>Other duties as assigned</li></ul> Basic Qualifications:<ul><li>High school diploma or GED</li><li>Employees must be legally authorized to work in the United States. Verification of employment eligibility will be required at the time of hire. Visa sponsorship is not available for this position.</li><li>This position is subject to the International Traffic in Arms Regulations (ITAR) which requires U.S. person status. ITAR defines U.S. person as an U.S. Citizen, U.S. Permanent Resident (i.e. 'Green Card Holder'), Political Asylee, or Refugee.</li></ul>Preferred Qualifications:<ul><li>Must be proficient with computer interfaces, including Outlook, Excel, and Word</li><li>Must be self-driven to stay on task with minimal oversight</li><li>Must have an ability to work well with others as a member of a team and have great communication skills</li><li>Must have a strong attention to detail, able to create reports with minimal errors</li><li>Experience being audited by Nadcap and other regulatory agencies</li><li>Experience with LIMS configuration</li><li>Experience with SAP system</li></ul> About Howmet Aerospace Howmet Aerospace Inc. (NYSE: HWM), headquartered in Pittsburgh, Pennsylvania, is a leading global provider of advanced engineered solutions for the aerospace and transportation industries. Our primary businesses focus on jet engine components, aerospace fastening systems, titanium structural parts and forged wheels. With $6.6 billion in revenue in 2023, our products play a crucial role in enabling fuel efficiency and lightweighting, contributing to our customers’ success and making a positive impact on the world. To learn more about the way Howmet Aerospace Inc. is advancing the sustainability of our customers, markets, and communities where we operate, review the 2023 Environmental Social and Governance report at&nbsp;<a>www.howmet.com/esg-report</a>. Follow: <a>LinkedIn</a>, <a>Twitter</a>, <a>Instagram</a>, <a>Facebook</a>, and <a>YouTube</a>. Howmet is proud to be an Equal Employment Opportunity and Affirmative Action employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or other applicable legally protected characteristics. If you need assistance to complete your application due to a disability, please email&nbsp;<a href="mailto:TalentAcquisitionCoE_Howmet@howmet.com" target="_blank">TalentAcquisitionCoE_Howmet@howmet.com</a>

Howmet Aerospace

Certification Administrator

It’s inspiring to work with a company where people truly BELIEVE in what they’re doing! When you become part of the Chapters Health Team, you’ll realize it’s more than a job. It’s a mission. We’re committed to providing outstanding patient care and a high level of customer service in our communities every day. Our employees make all the difference in our success!Role: The Team Secretary is responsible for taking and directing phone calls and messages, and processing mail. She/he provides administrative support to the Clinical Manager and overall clerical support for the Clinical Team.Qualifications: • High School Diploma required; Associate’s Degree preferred • Previous administrative experience preferred • Excellent typing, organizational, time management and communication (written and verbal) skills • Computer literate with familiarity of Word processing and spreadsheet applications • Customer relations’ experience preferred • Medical terminology preferred • Able to remain calm and troubleshoot/handle patient/family crisis situations • Ability to shift priorities • Able to manage the emotional stress of working with terminally ill patients and their families • Ability to perform the essential functions and physical requirements (including, but not limited to: lifting items, bending, pushing/pulling, kneeling) of the job with or without reasonable accommodation Competencies: • Satisfactorily complete competency requirements for this position. Responsibilities of all employees: • Represent the Company professionally at all times through care delivered and/or services provided to all clients. • Comply with all State, federal and local government regulations, maintaining a strong position against fraud and abuse. • Comply with Company policies, procedures and standard practices. • Observe the Company's health, safety and security practices. • Maintain the confidentiality of patients, families, colleagues and other sensitive situations within the Company. • Use resources in a fiscally responsible manner. • Promote the Company through participation in community and professional organizations. • Participate proactively in improving performance at the organizational, departmental and individual levels. • Improve own professional knowledge and skill level. • Advance electronic media skills. • Support Company research and educational activities. • Share expertise with co-workers both formally and informally. • Participate in Quality Assessment and Performance Improvement activities as appropriate for the position. Job Responsibilities: • Provides administrative support for Clinical Manager and Clinical Team. • Orders office supplies and processes mail. • Responds as a professional first-line resource for answering clients' concerns. • Assists with computer, phone, voicemail and service issues. • Updates daily census and prepares weekly IDG paperwork. • Triages physician order calls to appropriate person. • Completes and follows through on requests for Per Diem staff. Follows through with scheduling process per established policy. • Maintains stock forms. Responsible for exchanging revised forms and replacing with new forms. • Sends out and assists manager with reports. • Responsible for physician and team notification of patient expiration, change in location (transfer to hospital, SNF, ALF, home) and revocation. • Performs other duties as assigned.This position requires consent to drug and/or alcohol testing after a conditional offer of employment is made, as well as on-going compliance with the Drug-Free Workplace Policy.

Chapters Health System

Team Secretary - GSH

<h4>Introduction</h4> Are you experienced in clerical work and interested in starting your career with the State of Connecticut? If so, we invite you to apply and join our team! Join the&nbsp;State of Connecticut Department of Mental Health and Addiction Services (DMHAS)&nbsp;as an Office Assistant! Join a dynamic team where your organizational skills and attention to detail contribute to meaningful work in mental healthcare. Explore the details below! POSITION HIGHLIGHTS: <ul><li>FACILITY:&nbsp;Southwest Connecticut Mental Health System (SWCMHS)</li><li>LOCATION: Stamford, CT</li><li>SCHEDULE: Full-time (40 hours weekly), Monday - Friday, 8:00 a.m. - 4:30 p.m.</li><li>POSITION NUMBERS: 140484</li><li>NOTE: We are seeking a candidate who is bilingual in English and Spanish</li></ul> WHY THE STATE OF CONNECTICUT: <ul><li>Explore our comprehensive State Employee Benefits Overview to see what we offer</li><li>Be part of the prestigious Forbes-ranked State of Connecticut, recognized as one of the Best Employers of 2023. Experience national acclaim for providing unparalleled job growth, competitive benefits, and flexible schedules.</li><li>Enjoy endless opportunities forprofessional growth and development</li><li>Embrace a healthywork/life balance&nbsp;tailored to all employees</li></ul> IN THIS ROLE, YOU WILL: <ul><li>Be responsible for the function and operation of agency reception</li><li>Greet visitors and patients and direct them to the appropriate providers</li><li>Answer phone calls and call patients for reminders on upcoming appointments</li><li>Communicate with visitors and patients in a culturally responsive and sensitive manner</li><li>Update patient profiles in electronic health records</li><li>Monitor waiting room area to ensure environment is trauma informed and meets accreditation standards</li><li>Update postings and flyers in the waiting room</li><li>Create and update waiting room slide show</li><li>Follow agency emergency response protocol</li><li>Coordinate with security guards, providers, and administrators about safety management</li><li>Provide clerical support for the agency, i.e. printing reports, data entry, filing records, typing letters or correspondence, emailing attendance reports, handling incoming and outgoing mail, etc.</li><li>Other duties as required</li></ul> ABOUT US: DMHAS is a health care agency whose mission is to promote the overall health and wellness of persons with behavioral health needs through an integrated network of holistic, comprehensive, effective, and efficient services and supports that foster dignity, respect, and self-sufficiency in those we serve. MORE ABOUT THE FACILITY: Southwest Connecticut Mental Health System (SWCMHS) is responsible for the oversight and management of contracts with private not-for-profit agencies and residential providers providing mental health services in the southwest region of the state.&nbsp; With locations in Bridgeport and Stamford, SWCMHS provides inpatient, outpatient and assertive community treatment (ACT) services and community support services for adults with severe behavioral health disabilities; mental health services for people who are deaf or hearing impaired and a mobile crisis intervention team. SWCMHS also provides outreach to people who are homeless and mentally ill. Special agency programs include Shelter Plus Care, a housing program for people who are homeless and who have a history of substance abuse or mental illness or who have AIDS.&nbsp; Please note: <ul><li>A comprehensive medical examination, including a drug screening, will be required of all applicants upon a conditional offer of employment.</li><li>All state employees must adhere to&nbsp;Connecticut’s Policy for a Drug Free Workplace.&nbsp;</li></ul> START WITH US. STAY WITH US. GROW WITH US. <h4>Selection Plan</h4> FOR ASSISTANCE IN APPLYING: Please read or watch our Applicant Tips on How to Apply! To Apply: <ul><li>In order to be considered for this job opening, you must meet the Minimum Qualifications as listed on the job opening. The minimum experience and training requirements must be met by the close date on the job opening, unless otherwise specified.</li><li>You must specify your qualifications on your application. You will be unable to make revisions once you submit your application for this posting to the JobAps system.</li><li>In order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.</li><li>All application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate’s obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to <a href="mailto:DAS.SHRM@ct.gov" target="_blank">DAS.SHRM@ct.gov</a>.</li><li>This position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.</li><li>In order to receive educational credits toward qualification for this job posting, the institution must be accredited.&nbsp; If the institution of higher learning is located outside of the U.S., you are responsible for providing documentation from a recognized USA accrediting service which specializes in determining foreign education equivalencies to the recruiter listed on this job posting.&nbsp;</li></ul> Important Next Step Information for After You Apply: <ul><li>Although applicants will receive correspondence via email and/or phone, as a backup they are also encouraged to sign on to their Personal Status Board on a daily basis to monitor their status, view all emailed notices and complete tasks required in the recruitment process.</li><li>This posting may require completion of additional referral questions (RQs). You can access these RQs via an email that will be sent to you after the posting's closing date or by visiting your JobAps Personal Status Board (Certification Questionnaires section). Your responses to these RQs must be submitted by the question's expiration date. Please regularly check your email and JobAps Personal Status Board for notifications. Please check your SPAM and/or Junk folders on a daily basis in the event an email provider places auto-notification emails in a user's spam.</li><li>Note: At any point during the recruitment process, applicants may be required to submit additional documentation which support their qualification(s) for this position. These documents may include: a cover letter, resume, transcripts, diplomas, performance reviews, attendance records, supervisory references, licensure, etc., at the discretion of the hiring agency.</li><li>The immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.</li><li>Interviews will be limited to candidates whose experience and training most closely meet the requirements of the position.</li><li>Candidates who are offered and accept a position with the State of Connecticut are bound by the State Code of Ethics for Public Officials and State Employees which is available at <a href="http://www.ct.gov/ethics" target="_blank">www.ct.gov/ethics</a>.</li><li>For current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.</li><li>Read through this helpful link to prepare for your interview.</li></ul> Connect With Us: <ul><li>Due to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.</li><li>Updates will be available through your JobAps portal account. If you have any questions pertaining to this recruitment please contact Alyssa Hovanec via email at <a href="mailto:Alyssa.Hovanec@ct.gov" target="_blank">Alyssa.Hovanec@ct.gov</a>.</li></ul> <h4>PURPOSE OF JOB CLASS (NATURE OF WORK)</h4> In a state agency this class is accountable for independently performing a full range of general clerical functions or for carrying out responsibility for the flow and completion of clerical work in an assigned area. <h4>EXAMPLES OF DUTIES</h4> Performs the full range of general clerical duties as described in the following areas: <ul><li> TYPING: <ul><li>Types a variety of materials in relation to other duties or as assigned;</li><li>Enters and retrieves data on computers, tablets, and other electronic equipment.</li></ul></li><li> FILING: <ul><li>Sets up and maintains office procedures, filing and indexing systems and forms for own use.</li></ul></li><li> CORRESPONDENCE: <ul><li>Composes routine correspondence.</li></ul></li><li> REPORT WRITING: <ul><li>Compiles and generates recurrent technical, statistical or financial reports requiring judgment in the selection and presentation of data (format).</li></ul></li><li> INTERPERSONAL: <ul><li>Provides general information and referral services in response to citizen complaints or questions regarding an agency's services or authority;</li><li>Responds to inquiries from other work units or departments/agencies;</li><li>Applies agency policies and state statutes and regulations in determining case status or responding to requests for procedural assistance;</li><li>May lead lower level employees in carrying out assigned clerical functions.</li></ul></li><li> PROCESSING: <ul><li>Maintains calendars of due dates and initiates recurring work or special clerical projects accordingly;</li><li>Processes a variety of documents in determining routine case status;</li><li>Exercises discretion in choosing appropriate follow through procedures within defined guidelines including assembling and reviewing incoming materials for accuracy, completeness and conformance to established guidelines and agency policy and procedures, verifying information through use of internal resources and contacts with sender and other work units and soliciting additional information as required by correspondence;</li><li>Processes purchase requisitions/purchase orders for subsequent action;</li><li>Prepares payment lists and billing invoices;</li><li>Receives shipments of materials and matches/verifies shipment or billing invoices against original purchase orders;</li><li>Maintains files, journals or account ledgers by posting credits, expenditures, interest, etc.;</li><li>Figures payments, costs, discounts and adjustments using prescribed methods and formulas;</li><li>Receives monies in various forms such as cash, checks and money orders and prepares for deposit;</li><li>Maintains inventory and orders supplies;</li><li>Uses a variety of electronic equipment to perform job functions;</li></ul></li></ul> Performs related duties as required. <h4>KNOWLEDGE, SKILL AND ABILITY</h4> <ul><li>Knowledge of office systems and procedures including proper telephone usage and filing;</li><li> Skills <ul><li>interpersonal skills;</li><li>oral and written communication skills;</li><li>performing arithmetical computations;</li></ul></li><li> Ability to <ul><li>perform a full range of clerical tasks;</li><li>operate office equipment which includes computers, tablets, and other electronic equipment;</li><li>operate office suite software;</li><li>schedule and prioritize workflow;</li><li>read and interpret complex instructions.</li></ul></li></ul> <h4>MINIMUM QUALIFICATIONS - GENERAL EXPERIENCE</h4> Two (2) years of&nbsp;general clerical work experience. <h4>MINIMUM QUALIFICATIONS - SUBSTITUTIONS ALLOWED</h4> College training may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one/half (1/2) year of experience to a maximum of two (2) years. <h4>PREFERRED QUALIFICATIONS</h4> <ul><li>Bilingual in English and Spanish</li><li>Experience managing calendars, schedules, contacts, and reminders via Microsoft Outlook</li><li>Experience with professional in-person and phone communication in an office setting</li><li>Experience utilizing Microsoft applications, including PowerPoint, Word, Excel, and Teams</li><li>Experience using data tracking systems to create reports for stakeholders</li></ul> <h4>SPECIAL REQUIREMENTS</h4> Persons having responsibility for supervising or observing the behavior of inmates or custodial&nbsp;individuals will be required to possess a high school diploma or General Educational Development (GED) certification by the time of permanent appointment. <h4>Conclusion</h4> AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY EMPLOYER The State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.

State of Connecticut

Office Assistant(Office/On-site)

Job Title Research Administrator Sr Requisition Number RE47288 Working Title Department Name 40130:Sponsored Projects Administration Work Location Lexington, KY Grade Level 46 Salary Range $52,021-85,800/year Type of Position Staff Position Time Status Full-Time Required Education MA Click here for more information about equivalencies: <a href="https://hr.uky.edu/employment/working-uk/equivalencies" target="_blank">https://hr.uky.edu/employment/working-uk/equivalencies</a> Required Related Experience 4 yrs Required License/Registration/Certification None Physical Requirements Sitting for long periods of time; and repetitive motion related to computer work. Shift Monday-Friday; 8:00am-5:00pm; and additional hours as needed. Job Summary The Office of Sponsored Projects Administration (OSPA) is seeking a Research Administrator Senior. The successful candidate has the option to work fully remote with a flexible work schedule within core business hours, and training would be provided via Zoom. OSPA is responsible for administering over $330 million in extramural grants and contracts awarded through the University of Kentucky Research Foundation. Services are available to all University faculty and staff and include: advice and assistance with budget preparation and other administrative requirements of proposals; proposal submission; review, negotiation and acceptance of awards; interpretation and information regarding sponsor policies and regulations; preparation of subcontract documents; administration of UK’s Conflict of Interest Policy. More information about the department can be found at: <a href="https://www.research.uky.edu/office-sponsored-projects-administration" target="_blank">https://www.research.uky.edu/office-sponsored-projects-administration</a> The position will be responsible for the administration of external sponsored projects (grants and contracts) university wide. This includes acting as the University of Kentucky administrative liaison for sponsor agencies and university faculty and staff. Additional duties include: <ul><li>review of sponsor proposal guidelines</li><li>proposal review and identification and communication of issues with proposals and proposal budgets</li><li>proposal submission to sponsor agency</li><li>award review and negotiation with sponsors</li><li>award acceptance and signature</li><li>sponsored project account establishment</li><li>interpretation and implementation of university policies and procedures</li><li>interpretation of sponsor regulations and state law</li><li>providing responsive and appropriate post-award administrative guidance to faculty, staff, and sponsor agencies</li></ul> A successful candidate will have the ability to understand, interpret, and research complex and varied regulations; think critically and work collegially in order to successfully resolve questions and issues for faculty, staff, and colleagues; communicate timely and professionally to a diverse range of individuals; the ability to multitask and prioritize; a strong attention to detail; and a willingness to be a lifelong learner. The University of Kentucky uses equivalencies in determining if a potential applicant meets the minimum education and experience. Related experience can be substituted for education. Click here for more information about equivalencies: <a href="http://www.uky.edu/hr/employment/working-uk/equivalencies" target="_blank">http://www.uky.edu/hr/employment/working-uk/equivalencies</a> UK Benefits The University of Kentucky is proud to offer a benefits package that helps us recruit and retain the very best faculty and staff. In addition to your take-home pay, your benefits package is a major component of your total compensation at UK. These benefits include our 200 percent match on eligible retirement contributions; competitive health, dental, and vision coverage; tuition benefits for classes at UK, and much more. To learn more about these benefits, please visit: <a href="https://hr.uky.edu/employment/our-benefits" target="_blank">https://hr.uky.edu/employment/our-benefits</a>. UK, located in Lexington, KY, is the ninth-largest economic company in the state. Lexington has been ranked as one of the nation’s best places to live and work, and offers a vibrant community for professionals and their families. Lexington is safe, affordable, and offers excellent education opportunities, and is home to several Fortune 500 companies and the University of Kentucky. More information regarding Lexington can be found at: <a href="https://vimeo.com/302892787" target="_blank">https://vimeo.com/302892787</a> Skills / Knowledge / Abilities Adobe, Excel Does this position have supervisory responsibilities? No Preferred Education/Experience Certified Research Administrator preferred. Deadline to Apply 12/15/2024 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco &amp; Drug Free campus. As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities. Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.

Research Administrator Sr

What's next for you is the first priority for us! With over 45 programs from associate to doctoral degrees, South University is a private institution dedicated to providing educational opportunities that spark the intellectual, social and professional development of a diverse student population.&nbsp; Our 120-year story—past, present and future—is a history formed by the many individuals who have developed the education and spirit of community that have become our pledge to the students, faculty, staff, alumni and supporters of South University. Online and at our 8 locations and 2 learning sites, we take pride in our welcoming environment; one-on-one support and personalized attention that helps students define goals and identify the means to pursue them. Our small classes feature hands-on experiences that not only shape students’ skills and excellence in their chosen fields but also shape their characters through encouraging community involvement, volunteerism and the pursuit of life-long learning.&nbsp;&nbsp; Visit <a href="http://www.southuniversity.edu&nbsp;today" target="_blank">www.southuniversity.edu&nbsp;today</a> to learn more about what makes us stand apart as a place to Belong, Believe and Become, a place where you can make a difference in the lives of students eager to learn and grow. South University, the right direction for a brighter future.Benefits: *Medical *Dental *Vision FSA/HSA Tuition Assistant Program Long/Short Term Disability Life Insurance Employee Assistance Program401K Match&nbsp; &nbsp;Paid Time Off 12 Paid Holidays * includes domestic partner coverage SUMMARY:&nbsp;&nbsp;Under general supervision of the Campus Director and Dean for Academic Affairs and Operations perform, coordinate and oversee campus administrative duties in support of the campus academic programs, campus and general administrative needs as defined in the job elements below. This position requires the ability to act confidentially, handle sensitive information and exercise independent judgment.&nbsp; Some technical knowledge of the specific area of assignment may also be required.KEY JOB ELEMENTS:<ul><li>Performs academic, campus and limited general administrative and clerical duties as assigned by the Campus Director &amp; Dean of Academic Affairs and Operations. </li><li>Collaborate with Vice Chancellors, Assistant Vice Chancellors, University Directors, College Deans and Department Chairs in carrying out the priorities of the University including, but not limited to items pertaining to supporting programmatic accreditation and assessment reporting.</li><li>Maintains correspondence logs, files, information databases, and other tracking systems as necessary.&nbsp; Prepares Executive Committee, OPM, PACs, and other programmatic meeting minutes. Organizes programmatic meeting dates, meeting structure, and sends out agendas.&nbsp; Distributes Executive Committee weekly KPI updates to campus program leaders. </li><li>Ensure signage for classrooms, campus services and office spaces are clearly marked.</li><li>Create, distribute and collect faculty contracts, student files, and faculty files containing required programmatic documentation.</li><li>Assists with directing students with locating campus leaders, including directing them toward offices, phone, e-mail or classrooms.&nbsp; Ensure signage for classrooms, campus services and office spaces are clearly marked and accessible.&nbsp; </li><li>If requested by Campus Director, may provide new employees with on boarding information, such as tours and campus directories, office or cubicle accommodations, employee access badges; business cards, and ensure new hires have necessary equipment and accesses to assume assigned duties on day one.&nbsp; Maintain campus keys in coordination with the university Director of Facilities and Campus Director/Dean of Academic Affairs and Operations.</li><li>Ensure employee engagement and recognition activities are organized and occurring on a regular schedule, such as service awards, employee recognition and leading employee engagement committee work.</li><li>Responsible for onboarding of new hires.&nbsp; This includes I-9 completion and background check completion.&nbsp; Maintain all personnel files. </li><li>Responsible for all adjunct contracts and appointment letters.&nbsp; Ensures adjunct pay is calculated and submitted timely on the pay schedule.&nbsp; Responsible for all proctor scheduling, contracts and payments.</li><li>Responsible for monitoring all job postings for the campus and reviewing applicants for qualifications.&nbsp; Once qualified, responsible for sending to hiring managers and assisting with the scheduling of interviews. &nbsp;</li><li>Campus purchasing support for local service providers and suppliers. Includes ordering office or program related supplies and scheduling assistance as necessary.&nbsp; Maintains office equipment such as fax machines, postage meters, copy machines and printers.&nbsp; Responsible for mail distribution and receiving support.</li><li>A cell phone is required for use during work hours and after hours as needed.&nbsp;&nbsp; This position requires flexibility with schedule as needed to support the campus events.</li><li>Other duties as assigned. </li></ul>REQUIREMENTS:&nbsp;<ul><li>Bachelor’s Degree in a related discipline.</li><li>Minimum of four years’ progressively more responsible administrative experience in a&nbsp; corporate or academic environment supporting mid to upper level manager(s). </li><li>Excellent written and verbal communication skills.</li><li>Strong interpersonal skills.</li><li>Superior organizational and problem resolution skills.</li><li>Business computing skills (validated by testing where applicable) to include the following:</li><li>Advanced proficiency level for Word </li><li>Basic proficiency level for Excel </li><li>Advanced proficiency level for Power Point </li><li>Basic proficiency level for Outlook</li></ul>ENVIRONMENT:&nbsp;&nbsp;The duties and characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.&nbsp; The term "qualified individual with a disability" means an individual with a disability who, with or without reasonable accommodation, can perform the essential functions of the position.&nbsp; While performing the duties of this job, the employee is regularly required to communicate professionally in person, over the telephone, through email, video conference, and other electronic means, move about the office or school, handle various types of media and equipment, and visually or otherwise identify, observe and assess. The employee is occasionally required to lift up to 10 pounds unless otherwise specified in the job description.&nbsp;South&nbsp;University is an Equal Opportunity Employer and embraces diversity as a critical step in ensuring employee, student and graduate success. We are committed to building and developing a diverse environment where a variety of ideas, cultures and perspectives can thrive. Apply Now <h4>Other details</h4><ul><li> Job Family All Positions</li><li> Required Education Bachelor’s Degree</li></ul>

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